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Hall & Lounge Booking Form 2021

 

Welcome - At St John’s Church we offer you:

  • A safe and friendly environment

  • A place where all activities will be in harmony with a basic respect for God and the Christian faith

  • A place that is used by many community groups including the activities of the Church

  • A place that is dependent on co-operation between groups, and responsibility concerning cleaning and security.

Please complete this form and accept the Conditions of Hire below, and click submit. You are also able to collect a paper copy from Tina in the office and email it to her.

Conditions of Hire

Your Booking

  • Include time for setting up, cleaning and rearranging furniture. If there are any unforeseen changes to your booked time, this can be accommodated only by prior arrangement.

  • Before your event, a representative of your group must complete an emergency and safety walk-through of the premises and collect a key.

  • Only the areas to be hired are to be used by the hirer.

  • Regular bookings: 2 weeks’ notice is required to cancel (and not be charged for) a booked session. If inadequate notice of cancellation is given, you may be asked to pay for the booking.

Covid Requirements

  • Under Covid Guidelines, it is your responsibility to record the names and contact details of guests. There is a QR code at the entrance, and you must provide a sign up sheet for those who do not have the ability to scan.

  • If we are placed under lockdown, your booking can be postponed, or you are eligible for a full refund due to your event being canceled. Please discuss options with Tina as soon as Alert levels change.

Access & Security

  • Car-park: This is designed as a one-way system. Enter to the right of the church and follow around the church to park and exit.   Please park only within the defined spaces.

  • Keep all doorways clear for emergency access.

  • Group leader must ensure windows are closed, doors locked, heaters, taps, lights and relevant electrical equipment is off (don’t forget the toilets), & set the alarm on departure.  Any damage arising from a failure to do so will be the responsibility of the hirer.

  • If the Church Centre becomes temporarily unavailable, we will attempt to give at least 3 days’ notice.

  • You are responsible for the return of the key as soon as possible after hire of our facilities.

  • Security is the sole responsibility of the hirer.

Cleaning

Please leave the premises in a cleaned and tidy condition as a courtesy to the group that uses the space next.

  • Before departing, vacuum the carpets. Vacuum cleaner, broom and mop are in the cupboard next to the hall kitchen entrance.

  • SJC reserves the right to charge for cleaning services if cleaning has not been adequately done.

  • Kitchen and toilet floors are to be left clean.  Please mop if necessary.

  • Pack away extra tables and chairs before you leave. 

  • Crockery and cutlery must be washed, dried and put away.

  • Please bring your own rubbish bags. Take away your rubbish (including nappies and from the hand towel bin in the bathrooms) and recyclables.

  • A hired cleaner may be available by arrangement, for a fee of $65

 

Care of the premises

  • No smoking on the property.

  • Use of alcohol needs to be discussed prior to the event.

  • No aerosols (spray paint, glitter, foam etc) or paint on the property. No cellotape or pins on walls.

  • Wheels: no skateboards, bikes, scooter or balls inside.

  • Lift rather than drag furniture in the hall.

  • Chairs are to be stacked in stacks of 6.

Damage & Loss

  • The group/individual hiring the premises is responsible for any damage to or loss of church property, furniture, fittings, or equipment caused by persons in their group. Cost of repairs or replacements are payable by you, the hirer.        

  • SJC is not responsible or liable for loss of or damage to a hire group’s property, or that of any individual within the hire group, and church insurance does not cover such loss or damage. This applies to your vehicle while in the church car park. We recommend appropriate insurance be obtained.

  • Let us know of things that need repair in any of the Centre spaces.  Please be respectful of the furniture.                                                                         

Noise

Due to the proximity of residences to the hall, SJC reserves the right to curtail or cancel any activity or booking that unduly affects our good neighbour relationships. To this effect, any use of amplified sound, or music, must have prior approval. This applies to events in any church space.

 

Evacuation (in accordance with the SJC Fire Evacuation Plan)

In hiring the premises, you are responsible for:

  • Being familiar with the evacuation plan, floor plan, emergency exits, location and use of fire-fighting equipment and fire alarm, location of Assembly Point Wardens duties.

  • Appointing a Fire Warden and ensuring they are conversant with actions required in event of a fire.

  • Informing your group of the evacuation plan, exits, assembly point and fire-fighting equipment.

 

Breach of Agreement

In the event of the hirer committing a breach of any of the Conditions of Hire SJC has the right to terminate the agreement by notice in writing.

 

Contact

Email: office@johnsonvilleanglicans.org.nz  Church office: phone 473 1729 (during office hours only)

For urgent or emergency queries contact  Ben Johnson-Frow -  Mobile: 027 570 3003

 

We hope you enjoy your time with us, and find the Church Centre a good venue for your group.